Accounting Add-on

The Accounting add-on turns sales, purchasing, inventory, cash, delivery, payroll, tax, and manual adjustments into a controlled financial record. It gives accountants one place to configure the ledger, review operational postings, manage money owed and owing, close periods, and produce financial and control reports.

This manual is for accountants, finance managers, owners, cash controllers, and authorized administrators. Accounting terms are explained as they appear in Forkiva; no advanced accounting knowledge is assumed.

How Accounting Works

Most activity starts outside Accounting. An issued invoice, supplier bill, stock movement, payroll run, delivery settlement, gift-card event, or cash operation produces accounting evidence. Forkiva applies the branch's account mappings and creates a balanced journal entry. Posted journal lines update account balances and reports.

Operational event → Account mapping → Posting check → Posted journal
        ↓                  ↓                 ↓               ↓
Source evidence       Debit/credit      Exception log    Balances and reports

A debit is an amount recorded on the left side of a journal; a credit is the matching right-side amount. Every posted journal must have equal total debits and credits. In practical terms, receiving cash usually debits a cash account and credits the source of the money; paying an expense usually debits the expense and credits cash or a payable.

Who Can Access Accounting

Access is permission-based. A user sees only permitted pages and actions. Viewing a record, creating it, approving it, posting it, reversing it, exporting it, and reviewing reliability evidence can be separate permissions. Approval workflows use a maker-checker control: the person who prepares work and the independent person who approves it may need different permissions.

Restaurant marketplace settlements require the Delivery add-on. Expense claims and tip pools require the HR add-on. Those entries are hidden when the related add-on is disabled.

Navigation Map

In Admin → Accounting, the menu is organized as follows:

Area	Pages	Main purpose
Dashboard	Accounting Dashboard	Monitor performance, financial position, cash, and close exceptions.
Restaurant Accounting	Sales Summaries, Summary Policies, Food Cost, Menu Profitability, Production Batches, Channel Settlements, Tips & Service Charges	Connect restaurant operations to ledger and profitability evidence.
Receivables, Payables & Treasury	Customer Accounts, Cash Collections, Supplier Statements, Supplier Matches, Payment Proposals, Expense Claims, Petty Cash, Cheques	Collect, pay, reimburse, and control working capital.
Purchasing & Inventory	Supplier Bills, Payments, Credits, Inventory Postings, Inventory Valuation	Manage supplier and stock accounting.
Banking & Cash Management	Cash Transfers, Bank Statements, Bank Reconciliations, Financial Accounts	Control financial accounts and prove bank balances.
Journal Entries	Journal Entries	Enter, post, inspect, and reverse manual journals.
Financial Calendar	Periods, Fiscal Years	Control allowed posting dates and formal close.
Tax & Compliance	Tax Periods and Returns, Withholding Rules and Certificates, E-Invoices	Prepare, approve, file, settle, remit, and retain compliance evidence.
Planning & Assets	FX, Intercompany, Consolidations, Plans, Allocations, Costing Policies, Landed Costs, Inventory Provisions, Asset Policies, Fixed Assets, Accruals and Prepaids, Budgets	Handle advanced measurement, planning, and controlled adjustments.
Control Center	Accounting Control Center	Run health checks, reconciliations, and production-readiness gates.
Posting Exceptions	Posting Logs, Unposted Events	Diagnose and retry blocked or failed source postings.
Reporting & Exports	Financial Reports, External Exports	Review financial results and exchange ledger files with other systems.
Configuration	Chart of Accounts, Account Mappings, Dimensions, Dimension Rules, Revenue Centers, Legal Entities, Initial Setup, Accounting Settings	Define how Forkiva classifies and posts financial activity.

Recommended Setup Sequence

1. Create or review Legal Entities, tax registrations, branch assignments, and fiscal calendars.
2. Run Initial Setup for each branch to create the baseline chart and required mappings.
3. Review the Chart of Accounts and create only the additional accounts the business needs.
4. Complete the Account Mappings Wizard until the branch is posting-ready.
5. Create Financial Accounts for cash drawers, banks, wallets, processors, and clearing accounts.
6. Review Fiscal Years and Periods.
7. Add Dimensions, dimension rules, and revenue centers if management reporting needs them.
8. Configure tax, withholding, e-invoicing, inventory costing, asset, restaurant, and reliability policies that apply.
9. Assign Accounting permissions and test maker-checker workflows.
10. Post one controlled example and confirm it in Journal Entries, the General Ledger, and the relevant subledger report.

See Getting Started & Configuration for every setup screen and field.

A Normal Working Day

1. Review the Dashboard and Control Center for failed postings, open findings, draft journals, unreconciled controls, and period issues.
2. Review supplier bills, customer collections, payment proposals, expense claims, cash deposits, cheques, and bank statement lines requiring action.
3. Submit, approve, and post controlled transactions according to role.
4. Reconcile bank and control balances.
5. Review reports for the current date or period.
6. At period end, complete the close checklist, submit it, and have an authorized checker approve the close.

Core Concepts

Term	Plain-language meaning
Chart of Accounts	The organized list of accounts used to classify money and balances.
General Ledger (GL)	The complete collection of posted journal activity.
Accounts Receivable (AR)	Money customers still owe the company.
Accounts Payable (AP)	Money the company still owes suppliers.
Control account	A GL account expected to agree with a detailed operational subledger.
Posting	Making a transaction part of the official ledger and reports.
Reversal	A new opposite journal that corrects a posted journal without deleting history.
Reconciliation	Comparing two sources and explaining or correcting differences.
Dimension	An additional reporting label, such as branch, department, project, channel, or product category.
Base currency	The currency in which a branch or legal entity keeps its main ledger values.
Economic date	The business date on which an event belongs financially; it can differ from the time it was processed.

Complete Workflow Map

• Sales: Invoice/order evidence → mapped sales, tax, discount, receivable, cash, or clearing accounts → journal → customer/control balance → reports.
• Supplier: Purchase/receipt → supplier bill → three-way match → approval/posting → payable → supplier payment or credit → supplier statement reconciliation.
• Cash: Financial account or cash bag → transfer/handover/deposit → journal evidence → imported bank statement → reconciliation.
• Period close: Review operational and ledger evidence → complete close tasks → submit → approve and close → year-end closing and opening journals when applicable.
• Correction: Edit a draft, reject submitted work, or reverse/void posted work → linked audit evidence → corrected balances and reports.

Manual Pages

Page	Use it for
Getting Started & Configuration	Setup, accounts, mappings, dimensions, legal entities, revenue centers, and settings.
Dashboard & Control Center	Monitoring, posting diagnostics, reconciliations, and readiness.
Ledger & Journal Entries	Account activity, debit/credit, manual journals, posting, and reversal.
Fiscal Calendar & Close	Fiscal years, periods, close checklists, reopening, and year-end.
Customer Accounting	Receivables, receipt allocation, collection cases, aging, and write-offs.
Supplier Accounting	Bills, payments, credits, three-way matching, statements, and payment proposals.
Banking, Cash & Treasury	Financial accounts, transfers, imports, reconciliation, petty cash, cheques, deposits, and expense claims.
Tax & E-Invoicing	Returns, adjustments, settlements, withholding, and authority submissions.
Assets & Schedules	Asset policies, depreciation, transfers, revaluation, impairment, disposal, accruals, and prepaids.
Inventory & Restaurant Accounting	Costing, valuation, adjustments, sales summaries, profitability, and production.
Planning, Allocations & Budgets	Budgets, forecasts, scenarios, and allocation journals.
FX, Intercompany & Consolidation	Governed rates, foreign items, paired company entries, and group reporting.
Reports & External Exports	All 32 reports, filters, columns, reading guidance, and export profiles.
Statuses, Corrections & Troubleshooting	Status meanings, safe corrections, validation, search behavior, and common problems.

Important: Financial history

Drafts can often be edited. Posted records are not rewritten. Use the action offered by the record—such as Void, Reverse, Reopen, or a new corrective record—so the original evidence remains available.