Leave Approval Rules

The Leave Approval Rules section defines conditional approval routing and auto-approval thresholds for leave requests.

Rules are evaluated by priority (higher first) and can include condition logic and approver chains.

Leave Approval Rules Index Page

The index page lists all approval rules by leave type and branch.

Available Filters

Filter	Description
Branch	Filters rules by branch (visible when user is not branch-assigned).
Leave Type	Filters by leave type.
From	Start date for created-at filtering.
To	End date for created-at filtering.

Notes:

• This table has no search box.

Available Actions

• Create: Opens rule creation page.
• Edit: Updates an existing rule.
• Delete: Deletes one rule after confirmation.
• Bulk Delete: Deletes selected rules after confirmation.

Create Leave Approval Rule Page

Use this page to define auto-approval thresholds, conditional matching rules, and approver chain.

Leave Approval Rule Information

Field	What it does
Branch	Rule scope branch (shown on create for non branch-assigned users).
Leave Type	Leave type this rule applies to.
Max Days Auto-Approve	Auto-approves day-based requests up to this threshold (shown for Day/Both units).
Max Minutes Auto-Approve	Auto-approves hour-based requests up to this threshold (shown for Hour/Both units).
Priority	Rule order priority; higher priority is evaluated first.
Requires Attachment	Forces attachments for matching requests even if leave type does not require one.
Active	Enables/disables rule participation in workflow resolution.

Conditions & Approvers

Match Mode

• All conditions: all condition rows must pass.
• Any condition: at least one condition row must pass.

Condition Builder

Available condition fields:

• Employee
• Department
• Designation
• Effective Days (day-capable leave types)
• Effective Minutes (hour-capable leave types)
• Tenure (Months)

Available operators:

• Equals
• Not Equals
• In
• Not In
• Greater Than Or Equal
• Less Than Or Equal
• Greater Than
• Less Than

Behavior:

• In / Not In accept multiple values.
• Numeric fields (effective_days, effective_minutes, tenure_months) require numeric values.
• Invalid field/unit combinations are blocked:
  • effective_days cannot be used when leave type unit is Hour.
  • effective_minutes cannot be used when leave type unit is Day.

Approver Chain

Approver types:

• Direct Manager
• Role
• Specific User

How it works:

• Approvers are processed in the order listed in the form.
• Each approver row creates one approval level.
• If manager is selected but no manager is resolvable, system falls back to available admin roles by priority.

Edit Leave Approval Rule Page

Use this page to update conditions, approvers, thresholds, or status.

The edit page uses the same structure and rules as create.

Validation Rules

• Leave Type: required.
• Max Days Auto-Approve: optional numeric 0..999999.
• Max Minutes Auto-Approve: optional integer 0..999999.
• Priority: required integer 1..1000.
• Requires Attachment: required boolean.
• Active: required boolean.
• Condition values are required when field/operator is defined.
• Role/User approver entries require valid values.